Become an Executive Assistant at Southern California Edison (SCE) and build a better tomorrow. In this job, you'll high level administrative support to the Vice President, Local Public Affairs and two Directors. The role manages complex executive calendars, coordinates internal and external meetings, and performs a wide range of administrative and operational tasks to ensure efficient office operations. This role requires discretion, sound judgment, and the ability to manage multiple priorities. This position regularly interacts with senior executives, government officials, and community stakeholders, requiring strong communication skills and a high degree of professionalism. As an Executive Assistant, your work will help power our planet, reduce carbon emissions and create cleaner air for everyone. Are you ready to take on the challenge to help us build the future?
Responsibilities- Performs clerical and administrative tasks including drafting letters, memos, invoices, reports, presentations and other documents.
- Organizes and maintains databases, libraries, and knowledge repositories, implementing systems to enhance accessibility and e ciency in accessing research materials and reports.
- Takes ownership of planning and executing meetings, ensuring seamless logistics, agenda preparation, taking notes, action item tracking and monitoring, and coordination of attendees' schedules.
- Utilizing business software and Arti cial Intelligence to draft correspondence, create reports and presentations, and ensure timely follow-up on action items. As directed, prioritize and route correspondence e ectively.
- Oversees the preparation of expenditure approvals and purchase orders for general office procurement needs, ensuring compliance with budgetary guidelines and financial regulations. Ensures preparation and dispatch of all incoming and outgoing executive mail and confidential documents.
- Provides well-researched data and analysis including but not limited to project planning, resource allocation, and special initiatives.
- Collaborates with cross-functional teams on special projects requiring in-depth research and analysis, providing valuable insights to drive project success.
- Handles sensitive and proprietary information while maintaining a high degree of con dentiality and professionalism.
- A material job duty of all positions within the Company is ensuring the protection of all its physical, nancial and cybersecurity assets, and properly accessing and managing private customer data, proprietary information, con dential medical records, and other types of highly sensitive information and data with the highest standards of conduct and integrity.
Minimum Qualifications
- Four or more years of experience performing advanced administrative, secretarial, and clerical functions.
Preferred Qualifications
- Experience with Microsoft Office Suite.
- Experience navigating and managing SharePoint sites, document libraries and file organization systems.
- Experience with Excel to track projects, deliverables, or executive priorities.
- Experience developing and formatting PowerPoint presentations.
- Experience using Monday.com, Salesforce, or similar project management platforms to support budget tracking and invoice processing.
- Experience processing executive level expense reports and credit card reconciliations.
- Experience processing purchase orders, invoices, and requisitions in SAP or similar financial systems, ensuring compliance with company policies.
- Experience coordinating department-wide team meetings, events and logistics.
- Experience managing and prioritizing multiple, complex executive calendars, including coordination with internal and external stakeholders.
- Experience serving as an Executive Assistant
- Previous administrative experience supporting executive leadership or senior management teams.
- Experience working in the utility industry or in a highly regulated, externally facing environment (e.g., public affairs, government relations, corporate communications).
Southern California Edison
P.O. Box 800
Rosemead
California États-Unis
www.sce.com
